Does staying organized feel impossible? Maybe you’ve got ADHD, a “busy brain,” or just too much mental clutter to keep up with complicated systems. You’re not alone! Many people struggle with traditional organizing methods that just don’t work for how their brains process information.
The good news? With a few simple shifts, you can create a system that finally sticks—without feeling like you have to force yourself into someone else’s version of “organized.”
Let’s break down 7 common organizing mistakes that can keep you stuck—and what might actually work instead.
1. The “Out of Sight, Out of Mind” Trap
Ever tucked something away neatly, only to forget it exists? Many people with ADHD (or just a packed mental load) struggle with this. Closed storage can turn into a black hole where items disappear from your mind.
What to Do Instead:
- Use clear bins or open shelving so your important items stay visible.
- Label containers in bold, easy-to-read fonts.
- Create a designated “hot spot” for daily essentials like keys and wallets. – Mine is near the front door right where we take off our shoes.
2. Overcomplicating the System
If a system takes too many steps to maintain, it’s probably not going to last.
What to Do Instead:
- Stick to broad categories instead of micro-organizing (e.g., “Bills” instead of “Utilities, Credit Cards, Rent”).
- Use baskets or bins for quick toss-in storage.
- Keep the most-used items the easiest to access.
Basically, the more steps involved in the system, the more hurdles there are for you (and your brain) to jump – keep systems as simple as possible.
3. Perfectionism Paralysis
Waiting for the “perfect” time, tools, or method can keep you from starting at all. Oh yeah, ADHDers struggle with perfectionism more than it might seem.
What to Do Instead:
- Adopt the mantra: “Done is better than perfect.”
- Start with just 5 minutes—even small progress matters. – Let yourself stop after that time if you want and celebrate what you did do, NOT what you didn’t do.
- Remember that organizing is a process, not a one-time event.
- Consider joining a group or challenge (shameless plug alert!) like my 25 in ’25 Decluttering Micro-Challenge, to help keep you focused on progress over perfection.
4. Ignoring Personal Habits
Forcing yourself into a system that doesn’t match how you naturally function? That’s a recipe for frustration.
What to Do Instead:
- Observe your habits first—then build a system around them.
- If you drop your keys at the door, put a bowl or hook right there.
- Use vertical storage if you tend to stack things.
5. Rigid Systems That Don’t Adapt
Life changes. If your organizing system doesn’t, you’ll outgrow it quickly.
What to Do Instead:
- Choose adjustable storage (like modular shelves or bins).
- Build in room for growth—leave some empty space in drawers and shelves.
- Allow yourself to tweak and adjust over time.
6. Neglecting the Maintenance Step
Even the best system needs regular upkeep.
What to Do Instead:
- Set a 10-minute reset timer each evening.
- Tie maintenance to an existing habit (e.g., clean your desk while your coffee brews).
- Schedule a quick weekly declutter session—don’t let things pile up.
- Harness the incredible power of BODY DOUBLING – invite a friend over or call to chat while you fold laundry. I video call my team and we body double while getting our desk work done!
7. Stuffing Storage Spaces to the Max
When shelves and drawers are packed full, it’s hard to access what you need.
What to Do Instead:
- Follow the “one in, one out” rule—when something new comes in, let something go.
- Keep some wiggle room in your storage space so things don’t get crammed. – Some professionals will recommend 10-20% but whatever you can manage to start with is good.
- Rotate seasonal or rarely used items to free up prime real estate. – be careful with this one! You have to remember that you have seasonal storage before you start buying all the new jumpers when they hit the shops at the beginning of the cool season🫢😂
Final Thoughts: Build a System That Works for YOU
Organizing isn’t one-size-fits-all. Whether you have ADHD, a busy brain, or just feel mentally overloaded, the key is to find what fits your life—not force yourself into someone else’s system.
Start small, be kind to yourself, and tweak as you go. And never be afraid to reach out and ask for help.